Privacy Policy

May 2018 Stand

I. Name and address of the controller The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is: Air-Hotel Wartburg Tagungs - und Sporthotel GmbH Niederrheinstr. 59 40474 Düsseldorf Germany 49 (0) 211 454910 info@airhotel-wartburg.de www.airhotel-wartburg.de II. Name and address of the data protection officer The data protection officer of the controller is: DataCo GmbH Dachauer Str. 65 80335 Munich Germany 49 89 740045840 datenschutz@dataguard.de www.dataguard.de III. Rights of the data subject If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller: 1. Right to informationYou can request confirmation from the controller as to whether personal data concerning you is being processed by us.If such processing exists, you can request information from the controller about the following information:(1) the purposes for which the personal data are processed;(2) the categories of personal data being processed;(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;(4) the planned duration of storage of the personal data concerning you or, if specific information is not available, criteria for determining the storage period;(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;(6) the existence of a right to lodge a complaint with a supervisory authority;(7) all available information on the origin of the data if the personal data are not collected from the data subject;(8) the existence of automated decision-making, including profiling, pursuant to Art. 22 (1) and 4 GDPR and – at least in these cases – meaningful information about the logic involved as well as the scope and intended effects of such processing for the data subject. You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organization. In this context, you can request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer. 2. Right to rectification You have the right to have the personal data concerning you rectified and/or completed by the controller if the personal data concerning you that are processed are incorrect or incomplete. The controller must carry out the rectification immediately. 3. Right to restriction of processing. Under the following conditions, you may request the restriction of the processing of personal data concerning you: (1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data; (2) the processing is unlawful and you refuse to delete the personal data and instead request the restriction of their use; (3) the controller no longer needs the personal data for the purposes of the processing, but you require them to assert, exercise or defend legal claims, or (4) if you have objected to the processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the controller outweigh your reasons. If the processing of personal data concerning you has been restricted, these data – apart from their storage – may only be processed with your consent or for the assertion, exercise or defense of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State. If the restriction of processing has been restricted in accordance with the above-mentioned requirements, you will be informed by the controller before the restriction is lifted.4. Right to erasure a) Obligation to erase You may request the controller to erase the personal data concerning you immediately, and the controller is obliged to erase this data immediately if one of the following reasons applies: (1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed. (2) You withdraw your consent on which the processing was based pursuant to Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing. (3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate reasons for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR. (4) The personal data concerning you were processed unlawfully. (5) The erasure of the personal data concerning you is necessary to fulfill a legal obligation under Union or Member State law to which the controller is subject. is subject to.(6) The personal data concerning you were collected in relation to information society services offered in accordance with Art. 8 (1) GDPR.b) Information to third partiesIf the controller has made the personal data concerning you public and is obliged to erase them pursuant to Art. 17 (1) GDPR, the controller shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs, to inform data controllers which process the personal data that you, as the data subject, have requested the erasure by them of all links to these personal data or of copies or replications of these personal data.c) ExceptionsThe right to erasure shall not apply if the processing is necessary(1) for exercising the right to freedom of expression and information;(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;(3) for reasons of public interest in the area of public health pursuant to Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR; (4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR, insofar as the right referred to in section a) is likely to make the realisation of the objectives of this processing impossible or seriously compromises it, or (5) for the establishment, exercise or defence of legal claims. 5. Right to information If you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless doing so proves impossible or involves disproportionate effort. You have the right to be informed by the controller about these recipients. Right to data portabilityYou have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, common and machine-readable format.You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that(1) the processing is based on consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR and(2) the processing is carried out using automated procedures.In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be impaired. The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 7. Right of objection You have the right to object at any time to the processing of personal data concerning you which is carried out on the basis of Art. 6 (1) (e) or (f) GDPR, for reasons arising from your particular situation; this also applies to profiling based on these provisions. The controller will no longer process the personal data concerning you unless they can demonstrate compelling legitimate grounds for the processing which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims. If the personal data concerning you are processed in order to conduct direct advertising, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; This also applies to profiling insofar as it is related to such direct advertising. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. In connection with the use of information society services, you have the option of exercising your right of objection by means of automated procedures that use technical specifications, notwithstanding Directive 2002/58/EC. 8. Right to revoke the declaration of consent under data protection law You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent up to the time of revocation. 9. Automated decision in individual cases, including profiling You have the right not to be subject to a decision based exclusively on automated processing – including profiling – that has legal effects concerning you or significantly affects you in a similar way. This shall not apply if the decision (1) is necessary for entering into or fulfilling a contract between you and the controller, (2) is permitted by Union or Member State law to which the controller is subject, and this law contains appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, or (3) is made with your explicit consent. However, these decisions may not be based on special categories of personal data pursuant to Art. 9 (1) S.1 GDPR, unless Art. 9 (2) lit. a or g GDPR applies and appropriate measures to protect your rights and freedoms as well as your legitimate interests have been taken. With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, which shall include at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.10. Right to lodge a complaint with a supervisory authority Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement, if you believe that the processing of personal data concerning you violates the GDPR. The supervisory authority to which the complaint was submitted will inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR. IV. General information on data processing 1. Scope of processing of personal data We generally only process our users' personal data to the extent necessary to provide a functional website and our content and services. Our users' personal data is generally only processed with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law. 2. Legal basis for the processing of personal dataIf we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.For the processing of personal data that is necessary to fulfill a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. If the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis. If processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 (1) (f) GDPR serves as the legal basis for processing. 3. Data deletion and storage period The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to further store the data for the conclusion or fulfillment of a contract. V. Provision of the website and creation of log files 1. Description and scope of data processing Each time our website is accessed, our system automatically records data and information from the computer system of the accessing computer. The following data is collected: Information about the browser type and version used The user's operating system The user's Internet service provider The user's IP address Date and time of access Websites from which the user's system accesses our website Websites accessed by the user's system via our website The data is also stored in our system's log files. This data is not stored together with other personal data of the user. 2. Legal basis for data processing The legal basis for the temporary storage of data and log files is Art. 6 (1) (f) GDPR. 3. Purpose of data processing: The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must be stored for the duration of the session. Storage in log files occurs to ensure the functionality of the website. In addition, the data helps us optimize the website and ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also constitute our legitimate interest in data processing according to Art. 6 (1) (f) GDPR. 4. Duration of storage: The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. If the data is collected to provide the website, this is the case when the respective session has ended. If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the users' IP addresses are deleted or distorted so that an assignment of the calling client is no longer possible. 5. Possibility of objection and removal The collection of data to provide the website and the storage of data in log files is mandatory for the operation of the website. Consequently, the user has no possibility of objection. VI. Use of cookies Description and scope of data processing Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string that enables the browser to be uniquely identified when the website is visited again. We use cookies to make our website more user-friendly. Some elements of our website require that the visiting browser can be identified even after changing pages. The following data is stored and transmitted in the cookies: Language settings We also use cookies on our website that enable an analysis of user surfing behavior. The following data can be transmitted in this way: Frequency of page views Use of website functions The user data collected in this way is pseudonymized through technical precautions. Therefore, it is no longer possible to assign the data to the accessing user. The data is not stored together with other personal data of the user. When accessing our website, users are informed about the use of cookies for analysis purposes via an information banner and referred to this privacy policy. In this context, there is also an indication of how the storage of cookies can be prevented in the browser settings. 2. Legal basis for data processing The legal basis for the processing of personal data using cookies is Art. 6 (1) (f) GDPR. 3 Purpose of data processing The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after changing pages. We need cookies for the following applications: Adopting language settings To improve the quality and content of our website. For these purposes, our legitimate interest in processing personal data according to Art. 6 (1) (f) GDPR also lies. Duration of storage, possibility of objection and removal Cookies are stored on the user's computer and transmitted from there to our site. Therefore, you as the user have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to fully use all of the website's functions. VII. Contact form and email contact 1. Description and scope of data processing Our website has a contact form that can be used for electronic contact. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored. This data is: Email address Last name First name Telephone / mobile phone At the time the message is sent, the following data is also saved: IP address of the user For the processing of the data, your consent is obtained during the sending process and reference is made to this privacy policy. Alternatively, contact can be made via the email address provided. In this case, the user's personal data transmitted with the email will be saved. In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation. 2. Legal basis for data processing If the user has given their consent, the legal basis for processing the data is Art. 6 (1) (a) GDPR. The legal basis for processing the data transmitted when sending an email is Art. 6 (1) (f) GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) (b) GDPR. 3. Purpose of data processing: The processing of personal data from the input mask serves us solely to process the contact. In the case of contact via email, this also constitutes the necessary legitimate interest in processing the data. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems. 4. Duration of storage: The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent via email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest. 5. Possibility of objection and removal: The user has the option of revoking his or her consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation can not be continued. All personal data stored during the contact process will be deleted. VIII. Plugins used Use of Google AdWords 1. Scope of the processing of personal data We use Google AdWords from Google Inc., 1600 Amphiteatre Parkway, Mountain View, CA 94043, United States, on our website. This is an online advertising program that uses conversion tracking. When you reach our website via a Google ad, Google AdWords places a cookie on your computer. Each Google AdWords customer is assigned a different cookie. 2. Legal basis for the processing of personal data The legal basis for the processing is Art. 6 (1) (f) GDPR. 3. Purpose of data processing We only receive information about the total number of users who responded to our ad. No information will be passed on that could identify you. It is not used for tracking purposes. 4. Duration of storage: The cookie expires after 30 days. 5. Possibility of objection and removal: You can prevent Google Conversion Tracking by deactivating the tracking process in your browser. Further information can be found at https://www.google.com/intl/de/policies/privacy/. Use of Google Analytics 1. Scope of processing of personal data: We use Google Analytics, a web analysis service provided by Google Inc., 1600 Amphiteatre Parkway, Mountain View, CA 94043, United States ("Google"), on our website. Google Analytics uses so-called "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States. However, if IP anonymization is activated on this website, your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. IP anonymization is active on this website. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can prevent cookies from being saved by setting your browser software accordingly; however, we would like to point out that if you do this, you may not be able to use all functions of our website to their full extent. 2. Legal basis for the processing of personal data The legal basis for the processing is Art. 6 (1) (f) GDPR. 3. Purpose of data processingThe purpose of processing personal data is to specifically address a target group that has already expressed initial interest by visiting the site.4. Duration of storageAdvertising data in server logs is anonymized by Google deleting parts of the IP address and cookie information after 9 or 18 months, respectively.5. Possibility of objection and removalYou can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de. Further information can be found at https://www.google.com/intl/de/policies/privacy/.Use of Google Maps Plugin1. Scope of processing of personal data: We use the online map service Google Maps from Google Inc., 1600 Amphiteatre Parkway, Mountain View, CA 94043, United States, on our website. By using Google Maps on our website, information about the use of our website, your IP address, and addresses entered in the route planning function are transmitted to a Google server in the USA and stored there. By using our website, you consent to the processing of your data collected by Google Maps. 2. Legal basis for the processing of personal data: The legal basis for the processing is Art. 6 (1) (f) GDPR. 3. Purpose of data processing: We have no knowledge of the purpose of the data collection or how Google uses the data. 4. Duration of storage: We have no information about the duration of storage. 5. Possibility of objection and removal: Further information can be found at https://www.google.com/intl/de/policies/privacy/. This privacy policy was created with the support of DataGuard.